Excel BEGINNER tips

Image of blog post and discussion

If you’re a new starter to Microsoft Excel, or to any function software for that matter, there are a few basic approaches to take:

Save, save, save
  • Save your file regularly as you work on it, and create separate backups so that, if everything goes really pear-shaped, you’ve got a fall back position.
  • This also creates a comfort zone so that you know you can try stuff out and won’t worry if previous beautifully crafted work turns into a heap of unpaired socks.
Build a formula step by step
  • Start with the first element of a formula and get that to work.
  • Add the next element, get that to work, and so on.
  • That way, if the formula has an error, it’s quicker to pinpoint the break point.
Use a text editor
  • Use a text editor when building a formula – it avoids losing a draft of the formula if it’s so flawed you can’t do anything except back out of the worksheet cell and have to start from scratch.
  • You can save variations as you go along to go back to.
  • There may be a long formula to update references in, and doing a find and replace in the text file can feel less scary than trying it in the worksheet; plus you have the original to go back to.
  • Within Excel, you can add a ‘ in front of the formula you are trying. Excel treats the cell contents as text, and won’t start interfering before you’re ready to run with your formula. Just delete the ‘ when you’re ready to roll.

‘=sum(A3:A12)

Be prepared to make mistakes
  • Yup, this sounds cliched, but it CAN help to get errors along the way, you really can learn about how a function or formula works when it doesn’t work!
  • And doesn’t it feel satisfying when you have to work a bit to crack a puzzle!
Keep your own reference list of examples and solutions
  • Every Excel user has a different set of data requirements and preferences.
  • Sometimes you might spend some time researching and finding out a good solution.
  • Before moving on to the next task, try to make a few notes of what you’ve done, with your own example solution. Create your own resource directory to refer back to.
  • A few weeks or months later you’llĀ  be glad to be able to quickly get back to your notes. If all your notes are in a separate document, it’s a great deal easier than hunting back through lots of Excel workbooks.